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Overview

Yellowfin has a complete audit facility for tracking which users are accessing data from your data sources. Each time a report is run a unique instance of that report definition and timestamp is saved.

As an administrator you will be able to run reports against the Yellowfin database to determine your usage statistics and track access to specific data sources and views.

Should we maintain unique user logins?

For security and audit purposes it is vital that each user be given unique access logons to the system. If users use shared accounts your ability as an administrator to manage security and audit reporting use will be compromised.

What data is stored in the report audit?

Each time a report is run a record is created that stores the details of that report.

Item

Description

Reader’s User ID

Which user accessed the report

Report ID

Unique instance of a report definition

SQL Statement*

The SQL that was generated and passed to the database

Time Stamp

When the report was run

Duration

How long did the query take

Number of Rows Returned

How many rows were returned

Source System Accessed *

Which source system was accessed

View Accessed *

Which view was accessed as part of the query

*Derived fields

By accessing the administration view and reporting your usage statistics you will be able to track and audit all users’ access to the application and your Public data.

Audit Event List

In addition to the report instance tracking Yellowfin also maintains an event table which logs all major report related events. This table can be used for audit tracking for user activity.

The following is a list of all event types and their descriptions as logged to the Yellowfin event table.

EventTypeCode

EventCode

Description

SessionId

IpSource

UnitId

ReferenceId

Data

EXPORT

EXPORTCATEGORY

Export category

Yes

IpPerson

1

ContentManagementId

Category, SubCategory, LoginAccess, ShortDescription

EXPORT

EXPORTDASHBOARD

Export dashboard

Yes

IpPerson

1

Tab Id

GroupId (Tab Id), ShortDescription

EXPORT

EXPORTREPORT

Export report

Yes

IpPerson

1

ReportId

ReportId, ReportName

EXPORT

EXPORTSOURCE

Export data source

Yes

IpPerson

1

SourceId

SourceId, SourceName

EXPORT

EXPORTVIEW

Export view

Yes

IpPerson

1

ViewId

ViewId, ViewDescription

GROUP

CREATEGROUP

Group created

Yes

IpPerson

1

GroupId

Group

GROUP

DELETEGROUP

Delete Group

Yes

IpPerson

1

GroupId

Group

GROUP

UPDATEGROUP

Group updated

Yes

IpPerson

1

GroupId

Group

IMPORT

IMPORTCATEGORY

Import category

Yes

IpPerson

1

ContentManagementId

Category, SubCategory, LoginAccess, ShortDescription

IMPORT

IMPORTDASHBOARD

Import dashboard

Yes

 

1

Tab Id

GroupId, ShortDescription

IMPORT

IMPORTREPORT

Import report

Yes

IpPerson

1

ReportId

ReportId, ReportName

IMPORT

IMPORTSOURCE

Import data source

Yes

IpPerson

1

SourceId

SourceId, SourceName

IMPORT

IMPORTUSERS

Import users

Yes

IpPerson

1

99

UserN (IpPerson)

IMPORT

IMPORTVIEW

Import view

Yes

IpPerson

1

ViewId

ViewId, ViewDescription

REGiSTRATION

CREATEUSER

Create user

Yes

IpPerson

1

New User's IpPerson

IpPerson, PersonName, UserId, RoleCode

REGISTRATION

DELETEUSER

User deleted

Yes

IpPerson

1

IpPerson of deleted user

User (user’s name), email (user’s userid), org

REGiSTRATION

EDITUSER

Edit user

Yes

IpPerson

1

User's IpPerson

IpPerson, PersonName, UserId, RoleCode

REPORT

AUTOREFRESH

Scheduled report refreshed

 

 

1

ReportId

report

REPORT

DASHACTIVATE

Dashboard activated

Yes

IpPerson

1

Tab Id

reportgroup

REPORT

DASHADD

Existing tab added to user's dashboard

Yes

IpPerson

1

Tab Id

reportgroup

REPORT

DASHADDREPORT

Report added to existing dashboard

Yes

IpPerson

1

Tab Id

reportgroup, report

REPORT

DASHBOARD

Dashboard tab is run

Yes

IpPerson

1

Tab Id

requestortype, requestorid, dashboardid, dashboardtype, dashboardstatus, dashboardname

REPORT

DASHCREATE

New dashboard created

Yes

IpPerson

1

Tab Id

reportgroup

REPORT

DASHDELETE

Tab deleted from user's dashboard

Yes

IpPerson

1

Tab Id

reportgroup

REPORT

DASHDELETEREPORT

Report deleted from a dashboard

Yes

IpPerson

1

Tab Id

reportgroup, report

REPORT

DASHEDIT

Dashboard edited

Yes

IpPerson

1

Tab Id

reportgroup, parentgroup (if parent group exists)

REPORT

DASHREMOVED

Corp Dashboard removed entirely

Yes

IpPerson

1

Tab Id

reportgroup

REPORT

DASHRUN

Report is run from dashboard

Yes

IpPerson

1

ReportInstanceId

requestortype, requestor, timetorun, numrows, report

REPORT

EMAIL

Report emailed to someone

Yes

IpPerson

1

ReportId

message, recipientN, subject

REPORT

EXPORT

Report saved as external format (pdf, xls etc)

Yes

IpPerson

1

ReportId

filename, exporttype, filesize

REPORT

FAVEADD

Report added to favourites list

Yes

IpPerson

1

ReportId

report

REPORT

FAVEDELETE

Report deleted from favourites list

Yes

IpPerson

1

ReportId

report

REPORT

RPTBROADCAST

Scheduled broadcast run

 

 

BroadcastId

ReportId

report, error

REPORT

RPTCOPY

Report copied

Yes

IpPerson

1

New ReportId

originalreport, newreport

REPORT

RPTCREATE

Report created

Yes

IpPerson

1

ReportId

report

REPORT

RPTDELETE

Report deleted

Yes

IpPerson

1

ReportId

report

REPORT

RPTEDIT

Report edited

Yes

IpPerson

1

ReportId

report

REPORT

RPTREFRESH

Refresh a manual-refresh report

Yes

IpPerson

1

ReportId

report

REPORT

RPTRUN

Report is run

Yes

IpPerson

1

ReportInstanceId

requestortype, requestor, timetorun, numrows, report

REPORT

RPTSEARCH

Report search performed

Yes

IpPerson

1

99

searchtext

REPORT

RPTSUBSCRIBE

User subscribed to a report

Yes

IpPerson

BroadcastId

ReportId

report

REPORT

XMLTOOBIG

VersionHistory flag is on, but xml exceeds max size

Yes

IpPerson

1

Reportid

ContentManagementId, MaxSize, XMLSize

REPORTADMIN

CATCREATE

Report category created

Yes

IpPerson

1

ContentManagementId

Category, SubCategory, LoginAccess, ShortDescription

REPORTADMIN

CATDELETE

Report category deleted

Yes

IpPerson

1

ContentManagementId

Category, SubCategory, LoginAccess, ShortDescription

REPORTADMIN

CATEDIT

Report category edited

Yes

IpPerson

1

ContentManagementId

Category, SubCategory, LoginAccess, ShortDescription

REPORTADMIN

COMPOSITEVIEWREFRESH

Scheduled composite view refresh

 

 

1

ViewId

view, error

REPORTADMIN

DELETESCHEDULE

Scheduled task deleted

Yes

IpPerson

1

99

ScheduleSubjectCode, ScheduleUnitCode, ScheduleUnitId

REPORTADMIN

DISTRIBUTEDASH

Dashboard tab distributed to another user

Yes

IpPerson

1

Tab Id

fullname (person sending the tab), userId (userid of person sending the tab), tabId, recipient (ipPerson)

REPORTADMIN

DISTRIBUTEREPORT

Report distributed to another user

Yes

IpPerson

1

ReportId

fullname (person sending the report), userId (userid of person sending the report), reportId, recipient (ipPerson)

REPORTADMIN

KILLSESSION

Session killed

Yes

IpPerson

1

99

KilledSessionId, UserName, UserId

REPORTADMIN

LICENCELOADED

New Licence file loaded

Yes

IpPerson

1

DocumentId

DocumentId

REPORTADMIN

SOURCECREATE

Data source created

Yes

IpPerson

1

SourceId

name, access, url, username

REPORTADMIN

SOURCEDELETE

Data source deleted

Yes

IpPerson

1

SourceId

name, access, url, username

REPORTADMIN

SOURCEEDIT

Data source edited

Yes

IpPerson

1

SourceId

name, access, url, username

REPORTADMIN

SOURCEFILTERREFRESH

Scheduled source filter refresh

 

 

1

ReportTaskId

source, filter, error

REPORTADMIN

UPDATECONFIG

Configuration updated

Yes

IpPerson

1

99

 

REPORTADMIN

VIEWACTIVATE

View activated

Yes

IpPerson

1

ViewId

name, access, status

REPORTADMIN

VIEWCREATE

View created

Yes

IpPerson

1

ViewId

name, access, status

REPORTADMIN

VIEWDEACTIVATE

View deactivated (changed from active to draft mode)

Yes

IpPerson

1

ViewId

name, access, status

REPORTADMIN

VIEWDELETE

View deleted

Yes

IpPerson

1

ViewId

name, access, status

REPORTADMIN

VIEWEDIT

View edited

Yes

IpPerson

1

ViewId

name, access, status

ROLEADMIN

CREATEROLE

Role created

Yes

IpPerson

1

99

Role

ROLEADMIN

DELETEROLE

Role deleted

Yes

IpPerson

1

99

Role

ROLEADMIN

UPDATEROLE

Role updated

Yes

IpPerson

1

99

Role

SYSTEM

SHUTDOWN

System shutdown

 

 

1

99

ShutdownTime

SYSTEM

STARTUP

System startup

 

 

1

99

StartupTime

SYSTEMTASK

ADHOC

Used for various background system tasks (adhoc task started)

 

 

1

99

TaskName, StartTime

SYSTEMTASK

COMPLETE

Used for various background system tasks (task completed)

 

 

1

99

TaskName, CompleteTime

SYSTEMTASK

SCHEDULED

Used for various background system tasks (scheduled task started)

 

 

1

99

TaskName, StartTime

USERACCESS

DASHBOARD

Dashboard record cleanup

Yes

IpPerson

1

99

message, dashboardid

USERACCESS

LOGIN

User logs in

Yes

IpPerson

1

99

email (userid), browser, AccessType, ClientOrg?, ClientRefId?, webservices?

USERACCESS

LOGOUT

User logs out

Yes

IpPerson

1

99

PersonName, PersonId, OrgName, OrgId, Userid

USERACCESS

PASSWORDINVALID

User enters invalid password during logon attempt

 

IpPerson

1

99

attempt, userid

USERACCESS

SESSIONTIMEOUT

User's session times out

Yes

IpPerson

1

99

userid, AccessType, Timeout

USERACCESS

USERLOCKOUT

User enters invalid password 3 times and is locked out

 

IpPerson

1

99

attempt, userid